We needed to replace a time-tracking and project-management system that had been in place for more than 25 years. It no longer met our security requirements and did not give us clear visibility into project performance across regions.
Real-time project profitability across 14 countries and 20,000 transactions per month with zero disruption
Iptor, a global ERP provider replaced a 25-year-old system with a single platform for time tracking, project management and financial visibility—gaining clear insight into project profitability across all regions.
Real-time project profitability visibility
Clear insight across projects and regions through live dashboards
Global operations across 14 countries
Unified view of delivery, finance, and performance across all regions
20,000 transactions per month
Consistent time tracking and reporting at a global scale
Change management was “nothing”
Smooth implementation despite replacing a 25-year-old system
The challenge: legacy systems limited visibility and security
Iptor's existing system no longer met group requirements:
evolving security standards
integration with back-office systems
consistent data across regions
At the same time, Iptor operates globally, making visibility across teams and geographies essential.
“Our existing software was plus 25 years old. It was no longer compatible with our security needs.”
Chris Marwick, Strategic project manager
At a glance:
| Before VOGSY | The challenges | The solution with VOGSY |
|---|---|---|
| 25-year-old system | Not aligned with modern security requirements | Modern, future-proof platform |
| Fragmented time tracking | Inconsistent data across teams and regions | One system with consistent time registration |
| Limited visibility | Difficult to track project profitability globally | Real-time dashboards across projects and regions |
| Weak forecasting | Limited forward visibility into delivery and resources | More accurate forecasting based on live data |
| Complex change risk | Replacing legacy systems typically disruptive | Smooth implementation with minimal change impact |
The search for a global platform
Iptor needed a system that could replace a long-standing, customized environment without disrupting daily operations.
VOGSY provided a structured implementation pathway from kickoff through rollout, supported by a consultative approach to understanding how the business operates.
This included guiding workflow design and maintaining a clear commitment to deadlines—ensuring the transition could be completed without impacting the business.
VOGSY enabled immediate visibility
Iptor moved to a single system where all teams consistently record time and project activity.
This created a unified dataset across the business and enabled immediate visibility through real-time dashboards.
Leadership can now see profitability at both the project and regional levels, supported by a consistent view across departments and countries.
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The quantifiable impact of operational excellence
The results of implementing VOGSY were immediate and measurable. By replacing their 25 year old system with a single, automated platform, Iptor unlocked significant insights into the business.
The results speak for themselves. Read Iptor's answers to our main questions below.
Let's discuss how they can work for your organization.
In their own words: a Q&A with Iptor
What problem were you trying to solve?
What made VOGSY the right fit?
VOGSY aligned with how we operate as a global services organization. It supports time tracking, project management and financial visibility in a single system, and integrates with our back-office environment.
Just as important was the approach. VOGSY took the time to understand our workflows and provided a structured pathway from kickoff through implementation.
How did the implementation go?
The implementation was structured and well managed. VOGSY guided us through the process, including how to design our workflows, and maintained a clear commitment to deadlines.
Despite replacing a long-standing system, the rollout was smooth.
How did your team adapt to the system?
The system is intuitive, which made adoption straightforward. Change management was minimal and onboarding was efficient, allowing teams to get up to speed quickly.
What has changed since going live?
We now have real-time visibility into project profitability across regions. Financial teams can see the trajectory of projects earlier and plan more accurately.
This gives us better control over delivery and allows us to make decisions faster based on current data.