How ClearRoute built a global operational backbone for explosive growth
The platform engineering consultancy scaled to 5 countries and 150+ employees in 18 months by replacing operational challenges with a single source of truth from VOGSY.
Management reporting time
↓ 99% (from 1 week to 2 hours)
Month-end financial close
↓ 95% (from a 1-2 week ordeal to 1-2 days)
Back-office hire onboarding
↓ 90% (from months to under one week)
End-user onboarding
↓ 80% (from days to 1-2 hours)
The challenges of rapid global expansion
Explosive growth is the dream of a professional services firm. For ClearRoute, a global platform engineering consultancy, it became a reality.
In 18 months, the firm expanded into a global force with five international locations and over 150 employees.
The expansion across continents exposed limitations of their existing systems. Leaders found themselves managing a patchwork of disconnected tools, making a unified, real-time view of the business impossible.
ClearRoute knew a more mature operational model was required to scale effectively.
At a glance:
| Before VOGSY | The challenges | The solution with VOGSY |
|---|---|---|
| Disconnected global financials | Weeks of manual, error-prone spreadsheet work each month | Consolidated real-time reporting |
| Reactive, siloed resource planning | Hiring risks, bench time, lost opportunities | A single, unified global resource pool |
| No real-time view of the business | No real-time revenue, margin, and resource forecasts | A single source of truth for all operations |
| Slow, manual administrative processes | Overhead costs, errors, impact on cash flow | Quote-to-cash automation |
The search for a unified operational platform
The ClearRoute leadership team needed a comprehensive project-based ERP to unify their quote-to-cash cycle. They needed a solution that could handle multi-entity, multi-currency complexity and be immediately usable by a global team.
They evaluated several options, including platforms like Kimble. However, for a fast-moving firm like ClearRoute, these systems' long implementation times and complexity were a no-go.
VOGSY, built for services firms with 50-1000 staff and international ambitions, stood out. It offered enterprise-grade, multi-entity functionality, an intuitive user interface, a swift onboarding approach, and fast time-to-value. This combination of power and usability made VOGSY the right strategic choice for ClearRoute's growth trajectory.
How VOGSY created clarity and control
Implementing VOGSY delivered immediate and measurable operational improvements, creating the central backbone ClearRoute needed to manage its global business from a single platform.
Watch Arina discuss ClearRoute's success with VOGSY or read her Questions and Answers below.
Unified global financials and invoicing
VOGSY connects concurrently with ClearRoute's localized bookkeeping systems—Xero, QuickBooks, and Sage—unifying them without a disruptive "rip and replace."
VOGSY creates invoices and syncs accounts receivable (AR) and payable (AP) transactions to the local finance systems. When payment is received, the status is fed back into VOGSY.
This gives the front office real-time visibility into metrics like Days Sales Outstanding (DSO), connecting project delivery directly to cash flow and customer satisfaction.
All financial data is automatically consolidated into a single base currency, giving leadership a consolidated view of global revenue, costs, and margins.
Strategic resource forecasting
Integrated demand and capacity management is a strategic enabler. VOGSY created a single, unified resource pool for the entire global firm. Managers can see everyone's availability, skills, and utilization rates.
The platform handles local working hours, holidays, and rates in local currencies, and supports inter-company rates for cross-border projects.
Crucially, VOGSY connects this resource pool to the sales pipeline. The opportunity booking feature allows for resource forecasting based on sales opportunities, enabling leadership to see potential resource crunches or bench time months in advance and plan proactively.
| Metric | Before VOGSY | After VOGSY | The impact |
|---|---|---|---|
| Management report generation | 1 week of manual consolidation | 2 hours of automated reporting | 99% reduction in time |
| Month-end financial close for five businesses on 4 continents | 1-2 week ordeal across five entities | 1-2 days | 4-6 days of senior finance time saved monthly + rapid revenue recognition and cost attribution |
| Resource forecast accuracy | Mismatched hiring = cost & risk + bench time = cost | Predictable demand forecast coupled with capacity | Low-risk hiring, increased margins, maximum utilization |
| End-user onboarding | N/A | 1-2 hours | Immediate productivity for consultants |
| Business visibility | Fragmented data across five countries | Unified, real-time global view | From guesswork to data-driven strategy |
Book a call with us to explore
The results of implementing VOGSY were immediate and measurable. By replacing manual processes and fragmented data with a single, automated platform, ClearRoute unlocked significant efficiency gains that directly impacted the bottom line.
The numbers speak for themselves. Read Arina's answers to our main questions below.
Let's discuss how they can work for your organization.
In their own words: a Q&A with Arina, COO of ClearRoute
What was the single biggest challenge VOGSY solved?
Arina: The multi-entity, multi-currency problem. We were growing faster than our ability to understand our own business. With five entities using different accounting systems, getting a consolidated view of our financial health was manual, spreadsheet-driven. VOGSY solved that from day one by giving us a centralized hub that consolidated everything into a single base currency for reporting. It gave us back control.
Why did you choose VOGSY over other platforms like Kimble?
Arina: We looked at other enterprise systems, but as a fast-growing firm, we couldn't afford a long, complex implementation. VOGSY gave us the robust, multi-entity functionality we needed, but its intuitive interface and focus on user experience meant we could get value almost immediately. It was the right balance of power and speed for us.
How does VOGSY handle the different accounting systems?
Arina: It connects to them all concurrently. We didn't have to force our UK office off Sage or our US office off QuickBooks. VOGSY creates the invoices and AR/AP transactions and syncs them. When an invoice is paid, that status syncs back. This gives our project managers visibility into cash flow, which is a huge advantage.
Was it difficult to get a global team of 150+ people onboarded?
Arina: No, the process was very efficient. The initial company onboarding is a swift, structured program that the VOGSY team helps with, which gets you set up correctly from the start. After that, getting new people productive is incredibly fast. A new back-office employee, like a local finance manager, is fully operational in less than a week, which used to take months. For our end-users—consultants, project managers, and sales staff—it's even faster. Depending on their role, they are onboarded and working in the system within a couple of hours. The platform's intuitive design and integration with tools we already use help with adoption.
What advice do you have for other firms on a similar growth trajectory?
Arina: Stop using duct tape. For a while, you can get by with spreadsheets and disconnected apps, but you'll spend more time finding and correcting human errors than it costs to invest in a proper, integrated tech stack. The operational friction grows exponentially with your headcount and global footprint. Invest in a scalable operational backbone like VOGSY before the pain becomes acute. It's the foundation that allows you to focus on what you do best: delivering for your clients.