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How to create an opportunity in VOGSY

You can create an opportunity at different moments:

  1. directly with the button "+ new opportunity", New opportunity buttonor

  2. Promote a lead to an opportunity, or

  3. Create an opportunity while you set up a project.


Creating an opportunity while setting up a project is a nice feature if you forget to do so before starting your project.

Most VOGSY users want a seamless flow from opportunity to a project. That's why you can create an opportunity at this moment.


The opportunity form

When creating a new opportunity, you’ll be asked to complete several fields:

Name

Enter a short phrase that describes the opportunity.

Department

Select the company or department that will work on the opportunity.

Organization

Begin typing the name of the company that is the customer of this opportunity. If the company exists in your organizations database, it will appear in this field.

If the company does not exist in the database, click CREATE NEW ORGANIZATION to add it

Contact

This drop-down list will be populated with the name (s) of the contact person(s) of the organization you selected in the Organization field.

If there is no contact person, click Add New Contact to add one.

Description

Use this field for a short declaration about the scope and potential of the opportunity or any other relevant information that might be useful for your team members to know.

Stage

The current sales stage of the opportunity. The default stages are:

  • New (0%)

  • Qualification (10%)

  • Solution definition (25%)

  • Proposal (50%)

  • Decision due (75%)

  • Final negotiation (90%)

  • Win (100%)

  • Lost (0%)

  • You can replace these defaults with your own via the back office master table.

Sales probability %

Set the likelihood of winning the opportunity here. This can be a different percentage from the default stage percentage.

Type

The type of opportunity. The default types are:

  • New business

  • Existing customer

You can replace these with your own type via the back office master table.

Source

Choose how the lead came in. The default sources are:

  • Advertising

  • Event

  • Other

  • Outbound Marketing

  • Referral

  • Social Network

  • Website

You can replace these with your own list of source types via the back office master table.

Currency

The opportunity's default currency is the local currency of the company handling it.

The currency can be changed to any currency, as desired by the customer

The opportunity’s financial data will be displayed in the currency set in this field. The order value for charts and reports is calculated and displayed in the currency set in this field.

Revenue Type

Revenue types categorize revenue and costs associated with an opportunity. The available types can be configured in the back office.

Revenue

The opportunity’s expected revenue.

Recurring revenue

The portion of this opportunity’s revenue that is expected to continue into the future. Typically associated with subscriptions.

Opportunity date

The date of the opportunity. It defaults to the current date—​that is, the day the opportunity card is created.

Close date

The date by which this opportunity is expected to become a win or a loss.

Expected start date

The start date of the future project, when the team should start working on it.

Expected finish date

The finish date of the future project.

The expected start and finish dates play important roles in the revenue forecast because the projected revenue will be distributed between these dates.

Account manager

The person responsible for this opportunity.


Configuring the opportunity form

The opportunity form can be configured depending on your organizational goals for managing opportunities.

Scroll to the bottom of the form and click the cog icon to display the Configure the opportunity form.

The following options are available:

The recurring revenue can be set to:

  • Hidden (if not relevant)

  • Required

  • Optional

The expected start and finish dates can be set to:

  • Hidden (if not relevant)

  • Required

  • Optional

If Expected Start/Finish Dates are left blank, the system won’t include this opportunity in revenue forecasts.

The account manager can be hidden or visible, depending on whether you want your users to change the default account manager.

The default account manager in the opportunity form can be the person creating the opportunity or the customer's account manager.