difesa builds a compliant, connected, and scalable project business with VOGSY
From Munich-based startup to fast-scaling cybersecurity and compliance consultancy, difesa chose VOGSY to run one connected process—from proposal to invoice—with full visibility, German compliance, and zero manual admin.
Faster onboarding
New hires trained in under 2 hours
Automated quote-to-cash
One integrated process from quote to invoice—no scripts, no exports
Full compliance
Structured access and audit-ready time tracking meet German mandates
Real-time visibility
Dashboards show utilization, margins, and profitability at a glance
A single platform in compliance with German mandates
When cybersecurity founder John-Erik Horn launched difesa in 2023, he brought 30 years of experience from firms like PwC and BDO—but also a clear idea of what he didn’t want:
No disconnected systems
No Excel or offline workarounds
No reactive, month-end-only visibility
“At one public accountant company I worked for, we had real-time time tracking, but no link to offers or projects. At another firm, we didn’t know how we were performing until the month was over. That’s not the way I wanted to run my business.”
— John-Erik Horn, Founder & CEO, difesa
Results at a glance
| 🚀 Growth & scale | 🛡️ German compliance | 📊 Operational control | 💡 Client experience |
|---|---|---|---|
| From 2 founders to a fast-growing team in 2 years | Met time tracking mandates with audit-ready approvals and structured data access | Forecasts, utilization, margins—all live in one platform | Invoices clearly reflect deliverables and support client transparency |
| Onboarded staff in under 2 hours | Access rights ensure only the right people see and change sensitive data | Handovers from sales to delivery to finance happen in one flow | Every phase of delivery is documented—no redundancy or rework |
| No double entry, no manual transfers | Fully compliant with German privacy and process standards | Insights support better staffing, pricing, and profitability | Smooth transitions between teams, no information lost |
Watch John-Erik explain
With VOGSY, difesa now runs a connected, audit-ready quote-to-cash process that keeps up with its growth—without adding overhead.
One global system for quotes, projects, and invoices
Live dashboards for utilization, revenue, and margin
Structured access rights for audit and compliance
Time tracking aligned with German legal mandates
New hires onboarded in hours, not days
“We scaled fast. New employees were trained within hours. The mobile app is great. And we stayed lean while growing.”
— John-Erik Horn
Why difesa chose VOGSY
One connected quote-to-cash process with no media breaks
Enterprise-grade compliance for Germany’s legal and data standards
Audit-ready time tracking with project-level approvals
Structured data access that supports GDPR, BDSG, and internal controls
Fast, mobile-first onboarding for consultants and new hires
“Even during invoicing, we decide what to bill now, what to defer, or what to leave off. That flexibility is a huge advantage for our processes.”
— John-Erik Horn
Q&A with John-Erik Horn, founder & CEO of difesa
What made you choose VOGSY so early in your journey?
I’ve seen the cost of disconnected systems. From day one, I wanted a single connected process—with no data exports, scripts, or manual work. VOGSY gave us exactly that.
What about Germany’s legal requirements for time tracking and data access?
VOGSY helps us stay fully compliant. It supports audit-ready time entries with approval workflows, and structured access to files and project data—so we meet Arbeitszeiterfassung mandates and data protection requirements without added overhead.
How does VOGSY support your team as you grow?
It’s scalable without friction. New team members are onboarded in hours. We even created short videos internally to show them how to track time and interact with clients.
How important is documentation and traceability?
Extremely. Clients can see what was delivered, when, and by whom. Internally, we don’t duplicate data across formats or departments. It’s all in one place, and that’s what keeps things running clean.
What would you tell other professional services firms in Germany?
Don’t settle for Excel and workarounds. Even if you’re small, use professional tools from the beginning. It’s how you grow, stay compliant, and maintain your credibility in the market.
Final word from the founder
Ready to grow your service business—without breaking process or compliance?
VOGSY is the single source of intelligence for international project firms.
From opportunity to invoice, we help you grow, stay lean, and meet every mandate.