How to use the Accounts payable report

This report lists the purchase invoices you received from suppliers. By default, it shows only outstanding invoices. You can filter it by:

• Year and period

• Status: show only outstanding invoices, or all invoices including paid ones.

• Date account payable: show the purchase invoices up to and including the selected date.

Use this report to check how much you still owe your suppliers, and to verify that every purchase invoice has been booked.

• Supplier

  The name of the company from whom the purchase invoice was received.

• Invoice number

  The ID number of the purchase invoice.

• Book entry number

  The ID number for the purchase invoice that is recorded in your Accounts payable ledger.

• Invoice date

  The date that the purchase invoice was received.

• Due date

  The date by which the purchase invoice must be paid.

• Accounting year

  The year that the purchase invoice was received.

• Accounting period

  The period in which the purchase invoice was received.

• Amount invoice in default currency

  The amount, in your default currency, requested on the purchase invoice. If your supplier deals in a currency that is different from your default currency, then the amount displayed here will be the converted value of the supplier’s payment request.

• Amount due in default currency

  The balance, in your default currency, still to be paid on the purchase invoice.

• Amount invoice

  The total amount owed on the purchase invoice, in the supplier’s currency.

• Amount due

  The amount still to be paid to the supplier, in the supplier’s currency.

• Currency

  The supplier’s default currency.

• Creditor invoice number

  The invoice number that is on the incoming purchase invoice from the supplier.

• Department

  The name of the department in your company that is responsible for paying the supplier’s purchase invoice.

• Account manager

  The name of the employee in your company who is responsible for paying the supplier’s purchase invoice.

• Status

  The status of the purchase invoice within the purchase invoice payment process.

• Approvers

  The names of the employees in your company who are responsible for approving the payment for the purchase invoice.

• Collected

  Indicates that an automatic payment (direct debit) was made.