How to use the Project Invoices report

The Project Invoices report is part of a set of robust tools for managing project finances, with a particular focus on the invoicing lifecycle. Understanding and utilizing the platform's dedicated invoice reports is crucial for maintaining healthy cash flow and accurate financial oversight. Users will primarily interact with three key reports: the Project Invoices report, the Draft Invoices report, and the Outstanding Invoices report.

The Project Invoices Report can be used for different purposes.

• Historical Review: Look up past invoices for specific projects or customers.

• Data Analysis: For in-depth financial analysis, trend identification, or custom reporting.

• Audit Trail: Maintain a complete record of all invoicing activities.

• Invoice number

  The unique identifier assigned when the invoice is created.

• Invoice date

  The date the final invoice was issued.

• Due date

  The payment deadline stated on the invoice.

• Draft date

  The date the draft invoice was generated.

• Net amount

  The invoice amount excluding VAT

• Invoice amount

  The amount including VAT.

• VAT amount

  The VAT amount.

• Approval date

  The date when the draft invoice received final approval.

• Outstanding balance

  The remaining unpaid amount on the invoice.

• Days expired

  The number of days past the due date.

• Not expired

  The amount not yet past due.

• Less than 30 days expired

  The amount overdue by up to 30 days.

• From 31 to 60 days expired

  The amount overdue by 31–60 days.

• From 61 to 90 days expired

  The amount overdue by 61–90 days.

• More than 90 days expired

  The amount overdue by more than 90 days.

• Customer

  The name of the customer to whom the invoice was sent.

• Project

  The project associated with the invoice.

• Approved by

  The name of the person who approved the draft invoice.

• Department

  The department responsible for the invoiced work.

• Days outstanding

  The number of days remaining until the invoice is due.

• Days overdue

  The number of days past the due date.

• Number of reminders

  Number of overdue reminders sent to the customer requesting payment.

• Date latest reminder

  Date of the most recent overdue reminder sent to the customer.

• Labels employee

  The labels associated with the employee.

• Labels customer

  The labels associated with the customer.

• Net amount in invoice currency

  The net amount, shown in the currency in which the project was invoiced.

• Invoice amount in invoice currency

  The full invoice amount (including VAT), in the invoice’s original currency.

• Invoice currency

  The currency used for this invoice.

• Outstanding amount in invoice currency

  The unpaid amount still due, displayed in the original invoice currency.