How to use the Time Entries report

The Time Entries report in VOGSY offers a detailed overview of all work hours recorded by employees. It is essential for understanding how time is spent across your organization and is useful for both internal tracking and external reporting.

This report includes:
- Billable and non-billable hours
- Data suitable for custom reporting and analysis

The report can be filtered on:

- Date range (start and finish dates)
- Activity (all or specific)
- Employee (all or specific)

Filtering helps reduce the number of rows shown, making the report easier to manage.

• Year

• Week

  Year and week of the timesheet

• Date

  The date of the time entry

• Employee

  Name of the employee who logged the time

• Employee ID

  The unique reference of the employee record can be used to map VOGSY employees to entities in other systems (e.g., HR).

• Email

  The employee’s email address

• Seniority

  Seniority level of the employee

• Employee department

• Customer

  The name of the customer associated with the project

• Project

  The name of the project.

• Project number

• Project manager

• Deliverable

  The name of the deliverable

• Activity

  The activity for which time was tracked

• Hours

  The number of tracked hours

• Note

  Any notes added by the employee about the entry

• Status

  Status of the time entry: draft, submitted, or approved.

• Department

  Department of the project.

• Billable hours

  Number of billable hours. This can be different from the written time.

• Cost rate

  Cost rate of the time entry

• Sales rate

  The sales rate of the time entry.

• Invoicing method

  Fixed price or Time & Materials.

• Revenue type

  The revenue type dictates the financial bookings.

• Task title

  The title of the task (if time was tracked on a task)

• Sales rate on invoice

  If the sales rate is adjusted (in the calculation record) during the period between submission and approval, the new sales rate is shown here (and afterward on the invoice).

• Labels employee

• Labels customer

• Labels project

• Intercompany cost rate

  The intercompany cost rate if this time entry is an intercompany time entry

• Project status

  The status of the project.

• Opportunity

  The name of the opportunity, if time is tracked on an opportunity

• Opportunity status

• Sales rate employee

  The sales rate from the employee record. This is used to compare the employee's sales rate with the sales of the time entry.