VOGSY for project-based IT services
Close the gap between the engineering workflow and the project ledger
VOGSY is designed for the operational complexity of IT consulting and software services, integrating engineering tools, resource capacity, and project accounting into a single system so mixed billing models and cross-entity staffing can be managed with financial precision.
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IT service delivery and project accounting live in different worlds
Developers use tools like Jira and DevOps. Their billable time is not reflected in the financial system. This leads to manual, delayed, and incomplete invoicing.
Handling fixed-fee work alongside T&M, retainers, and recurring support creates fragmented revenue recognition and inconsistent margin reporting.
Without real-time visibility into specific roles and availability, senior architects are often misallocated to low-margin tasks while billable capacity sits idle.
Staffing engineers across different global entities or geographies creates manual transfer pricing and intercompany allocation hurdles that stall the financial close.
Hear what others have to say about VOGSY
★ ★ ★ ★ ★
“By switching to VOGSY, we cut our month-end close time by 95% and reduced reporting time by 99%. We’ve replaced fragmented systems with a single source of intelligence, giving us total, real-time visibility to manage and scale our global business.”
Arina Krapivina, Global Head of Operations & Finance, ClearRoute
★ ★ ★ ★ ★
"VOGSY delivered a remarkably smooth, zero-disruption rollout for our global teams. We now have a unified, 360-degree view of project profitability across 14 countries and 20,000 monthly transactions, enabling faster, more accurate financial forecasting and strategic resource planning."
Ita Lucas, Head of Global Solution Delivery, Iptor
★ ★ ★ ★ ★
"We slashed ERP costs by 70% and achieved a global go-live in just five weeks with VOGSY. We've replaced our rigid, high-overhead Kantata system with real-time dashboards for margin and utilization, gaining the enterprise-grade agility needed to scale globally."
Evan Roth, Managing Director, Productive Edge
★ ★ ★ ★ ★
"VOGSY empowered us to automate quote-to-cash across five countries while supporting 40% annual growth without adding admin overhead. We’ve replaced manual tracking with real-time dashboards, giving our partners instant visibility into revenue, costs, and profitability across every vertical."
Lakshmanan R., Senior Partner, MCA Gulf
★ ★ ★ ★ ★
"VOGSY makes it unbelievably easy to operate in a complex, cross-border world. We’ve gained full visibility into our global offices, with flexible P&L reporting across multiple currencies and tax systems it allows us to manage and scale our growth rate seamlessly."
Federico Leighton, Managing Director, Faro Consulting Group
★ ★ ★ ★ ★
"Having a clear overview of our company’s operations is essential. I can now check our utilization rates, project margins, and revenue forecasts at a glance every morning. We looked at several tools. Choosing VOGSY was the best decision we could have made."
John Eric Horn, Founder Difesa
Integrated data capture and project accounting
VOGSY connects technical progress to project financials without disrupting the engineering workflow.
Connected delivery tools: Technical teams remain in their preferred environment. Time data from tools like Jira is captured in VOGSY project budgets, and billing is based on the same data.
Synchronized accounting: Revenue and cost data are synced with systems such as QuickBooks, Xero, or Sage, enabling invoicing based on approved delivery data.
Resource planning and utilization
Understand where capacity exists, and how new work affects your commitments before it starts.
Role and skills matching: Find the right resource across your entire global pool based on role, seniority, and availability — ensuring high-value staff are on high-margin projects.
Pipeline-based forecasting: Align recruitment and staffing with the sales pipeline to reduce bench time and time-to-hire for specialized technical roles.
Global operations and intercompany
Manage resources and financials across entities and currencies without manual reconciliation.
Intercompany allocation: Work delivered across offices is automatically reflected in project financials, handling cross-entity staffing within a single financial structure.
Multi-currency consolidation: Global revenue and costs consolidate into your base currency in real time, giving leadership a unified view of firm health across every geography.
VOGSY AI for IT services
Query live project and financial data for immediate answers to the questions that drive IT service performance.
"Which senior DevOps engineers are available next week?"
"Show me all fixed-fee projects where the current burn rate exceeds 80% of the milestone budget."
"What is the forecasted revenue for the next quarter based on the current pipeline and delivery data?"
How IT services firms scale with VOGSY
| Performance metric | Result with VOGSY |
|---|---|
| Quality and speed of reporting | 99% faster (from 1 week to 2 hours) |
| Global financial close speed and quality | 95% faster (from 1–2 weeks to 1–2 days) |
| ERP implementation and rollout | Live in 5 weeks (for 200 staff across 3 continents) |
ClearRoute: A platform engineering consultancy that scaled to 5 countries and 200 employees in 18 months by replacing fragmented reporting with VOGSY as a single source of intelligence.
Productive Edge: Replaced a high-overhead legacy PSA with VOGSY in just five weeks, establishing real-time dashboards for margin and utilization across their global delivery teams.
DiUS: Emma Crowl, CFO at product development consultancy DiUS, described the VOGSY implementation as her favourite implementation, successfully moving the firm from a multitude of spreadsheets to a single source of truth.
Ready to run your IT services project business with clarity and control?
Whether you're expanding across borders or streamlining operations, VOGSY gives you the visibility, speed, and confidence to scale profitably, without replacing your local finance tools.
How does VOGSY handle mixed billing models on a single project?
VOGSY lets you manage fixed-fee milestones, time-and-materials tasks, and recurring support fees within a single project. Each deliverable has its own revenue recognition and invoicing rules, but all contribute to a single, real-time view of project margin.
Can our developers continue to use Jira for time tracking?
Yes. The Jira integration is central to this workflow. Time data from Jira can be captured in VOGSY project accounting, ensuring engineers remain productive in their preferred tool while leadership maintains visibility over project financials.
Does VOGSY support intercompany invoicing for global teams?
VOGSY handles intercompany cost and revenue allocation. When an engineer from one entity is staffed on a project owned by another, the system reflects the impact on both entities' financials, supporting localized tax and currency requirements.
How does VOGSY help reduce bench time for technical staff?
By providing a real-time view of capacity and availability by person, role, and skills, VOGSY allows resource managers to see upcoming availability weeks in advance. This visibility, coupled with sales pipeline data, enables you to reallocate staff or time your recruitment more effectively.