Employees

VOGSY considers all users who work for your company employees, including temporary staffers and contractors.

An employee's record includes basic settings: name, contact information, user type, timesheet management, roles, absence hours approver, holiday calendar, user type, and user role.

It also includes rates (sales, cost, and intercompany cost), working hours, billability target percentages, and department membership.

VOGSY uses working hours in automated resource suggestions, availability calculations, and activity scheduling. When you allocate an employee to a project activity, the hours are automatically planned using a daily pattern based on working hours.

VOGSY uses seniority levels to filter employees based on experience.

Seniority levels are helpful for staffing projects and finding replacements in resource planning. They don't affect roles or permissions. You can modify the standard seniority levels (e.g., Executive, Senior, Expert, Junior, Intern) in the Skill levels back office master table.

You can assign skills and skill levels to employees. When planning project resources, VOGSY suggests employees based on the required skill and skill level. You can add employee skills in the Skills back office master table. When adding resources to a deliverable, you can filter by skills.

Per employee, you can set up multiple leave budgets per year or a specific period. This employee can then put in leave requests against these budgets.

If you want to start planning for a project but don't yet know which resources to assign, use a Placeholder to reserve the hours necessary to complete the activities. A placeholder could also be an applicant who is not yet an employee.

This will allow you to get more insight into the work that will need to be performed. Later, as needed, you can exchange the Placeholder hours for hours from real employees

Placeholders are added as well in the Employee function in the back office.