How to use the billability per month chart in VOGSY

The Billability per Month chart in VOGSY is an essential tool for tracking workforce efficiency and productivity on a monthly basis. It provides a visual overview of how well billable hours are performing against expectations, helping you spot trends, evaluate performance, and make informed decisions around resource management and financial forecasting.

This chart breaks down key billability metrics by month, including:

• Planned Billable Hours: The total hours planned for employees in a given month.  

• Actual Billable Hours: The number of hours logged by employees in a given month categorized as billable based on project and activity configurations.  

• Target Billable Hours: The total of billability targets for employees in a month.  

The planned, actual, and targeted hours can be presented in different ways, in:

• Percentages, whereby the chart is shown in percentages of the total working hours of the employees of the selected departments.

• Hours, whereby all the hours are shown in numbers.

• Values, whereby the value of all hours is shown in the chart's selected currency.

• Sales rate, whereby the average sales rate is shown for planned and actual hours and the average target sales rate

• Actual vs. Target: The most straightforward comparison.

  • Meeting or Exceeding Target ("Happy Zone"): Generally positive, indicating good utilization of resources for revenue-generating work. However, consistently exceeding targets by a large margin could also signal a need to review workload or capacity.

  • Below Target ("Trouble Zone" or "Danger Zone"): This warrants investigation. It could mean:

    • Not enough billable project work available.

    • Poor time tracking discipline.

    • Resources spending too much time on non-billable activities.

    • Inefficient project execution leading to unbillable rework.

    • Incorrect project setup (e.g., activities not marked as billable).

• Actual vs. Planned: This helps assess the accuracy of your planning and forecasting.

  • Actuals close to Planned: Indicates good forecasting and execution.

  • Actuals significantly different from Planned: May point to scope changes, unforeseen issues, or flawed initial planning.

• Trends: Look for patterns over several months.

  • Increasing Billability: Could be a positive sign of growing business or improved efficiency.

  • Decreasing Billability: A warning sign that needs immediate attention to understand the root causes.

  • Seasonal Fluctuations: Some businesses experience predictable peaks and troughs in billable work.

• Composition of Hours: Understand the ratio of billable to non-billable hours. While some non-billable time is essential (business development, training, internal projects), an excessively high proportion can impact profitability.